When a media pool grows, you can organise it with sub-pools – like folders inside a pool. That way you can separate, say, "Morning shoot" from "Afternoon shoot", or "Reels" from "Feed images", without having to create several separate pools.
Creating sub-pools
- Open the pool from the menu under Media pools.
- Tap Sub-pool in the bar at the bottom.
- Give it a name – done. The sub-pool appears as its own tile inside the pool.
You can have as many sub-pools side by side as you like. Images and videos live either directly in the pool ("top level") or inside one of the sub-pools.
Tip: In the move dialog, sub-pools are called "galleries" – it means the same thing.
Moving media & galleries
You can rearrange your material at any time:
- Single or multiple media: Select the files with the checkbox on each tile. The bar at the bottom turns dark – tap Move there (on your phone in the …). In the dialog you pick the target gallery, or push them back to the top level (own gallery).
- A whole gallery: Open the sub-pool and choose Move gallery under … in the bar at the bottom – that relocates the entire sub-pool somewhere else.
Tip: On a computer, ⌘ + A (Mac) or Ctrl + A selects all media currently visible – press it again to clear the selection.
Moving keeps ratings and original files intact – only the location changes.
Arranging media
You choose how the media are sorted in the page header at the top: Newest first, Oldest first or Manual. To set your own order, use Arrange in the bar at the bottom – the button appears as soon as there are at least two media in the pool. The bar turns dark, you drag the tiles into place and save with Done (or discard with Cancel). After that the pool is set to Manual. Sub-pools always come first, sorted alphabetically.
The order you set applies to your whole team and shows up the same way in the shared link – so you and your clients see the selection in the same arrangement.
Sorting the pool overview
The overview of all pools can be arranged too: in the page header you choose between Newest first, Oldest first and Manual. "Newest first" puts the pools that most recently received media up front. With Arrange in the bar at the bottom you drag the pool tiles into your preferred order and confirm with Done. Both appear as soon as you have at least two pools. The setting applies to your whole team.
Archiving pools
Finished projects don't have to be deleted: … in the bar at the bottom and then Archive moves a pool into the collapsed Archive section below the pool overview. A few things to know:
- An active share link is deactivated when you archive – clients can no longer access the pool.
- Archived pools no longer appear in selection lists (for example in content suggestions or the Visuals photo picker). The pool itself stays open and usable for your team.
- Restore from archive (in the same spot in the …) brings the pool back to the overview. The share link deliberately stays off until you switch it back on yourself.
What's visible in the shared link
Each sub-pool has a toggle, Visible in link or Hidden from link. With it you control per sub-pool whether it shows up in the shared link. So you can show clients only the finished selection and keep raw material or internal galleries hidden – all in the same pool.
Note: Hidden sub-pools are still visible to your team, just not in the public link.
Where to go next
Once the structure is set, move on to rating with the traffic light, sharing, or straight to a post from a selection.