You can share a media pool with clients or your team via a public link. Anyone who opens the link sees the same images and videos as you, can rate them and download them – with no maebe account of their own.
Creating the link
- Open the pool from the menu under Media pools.
- Tap Share in the bar at the bottom. (You always share the whole pool – inside a sub-pool, Share takes you to the main pool.)
- Choose how long the link should stay valid – 7, 14, 30 or 90 days, or a ∞ permanent link that never expires.
- The link is active right away. Copy it and send it to the people you want.
To view, a pool link needs no PIN. Anyone with the link gets straight in – so only pass it on to people you trust. The link only asks for a PIN when someone wants to upload (see below).
Permanent link: If you need a link that keeps working long-term (for example a fixed gallery you send out again and again), choose ∞ permanent link. It never expires – but you can pause or revoke it any time (see below).
Tip: What appears in the link is controlled per sub-pool via the visibility toggle – so you can show external people only the finished selection. More under Organising a pool.
What external people can do with it
- View: All the images and videos in the pool at a glance, with a full-screen view.
- Rate: Set the traffic light (green/yellow/red) – just like you. The most recent rating always applies. More on that under Rating assets.
- Download: Save individual files or a selection as a ZIP package.
- Upload: Only if you allow guest uploads, and only with a PIN – see the next section.
All ratings also appear live in your view – you don't need to reload anything.
Guest uploads
Your clients can also upload photos and videos into the pool through the link – for example the pictures from an event. This is off by default and works only with a PIN.
- Tap Guest uploads in the bar at the bottom.
- Switch on Allow uploads.
- Choose which PIN is used for uploading:
- Select approvers: You select one or more approvers from your team. They upload with the PIN they already have.
- Own PIN: You set a 4-digit PIN just for this pool and pass it on to your clients.
- Tap Save.
Owners, admins and members can set up guest uploads.
The page behind the link then shows an Upload button at the bottom. After entering the PIN, your clients pick their files or simply drag them onto the page – even hundreds at once. The files go straight into the pool or sub-pool they are looking at. You get a notification when something has been uploaded.
Good to know:
- Uploads only work while the link is valid. If the link expires or you pause it, uploading stops too.
- You can switch uploads off at any time – the link for viewing stays on.
- In your media pool overview, an upload icon marks every pool where guest uploads are currently possible.
- Uploaded files count towards your team's storage. If it is full, uploading stops with a message.
- Up to 1,000 files can be uploaded through one link per day.
- If the PIN is entered wrongly several times, entry is locked for a while. Saving a new PIN or different approvers lifts the lock.
Managing the link
- Pause: You can temporarily switch the link off and turn it back on later – the link itself stays the same.
- Expired: Once the duration is over, just switch the link back on. It then runs for the same length of time again – with a new address; the old link stays closed. So send your clients the new link.
- Revoke: If you want to end access for good, you remove the share entirely. The old link then stops working; the next time you share, a new one is created.
Tip: Set the duration as short as makes sense. An expired link closes itself, with no need for you to remember.
Where to go next
Once the best shots are marked, you turn them into a post from a selection.