You plan your posts with target dates in maebe – and want to see them in your usual calendar at the same time? With a calendar link you bring your scheduled posts straight into Apple Calendar, Google Calendar, Outlook or any other app that understands calendar subscriptions.
What a calendar link does
maebe provides your scheduled posts as events, and your calendar app fetches them regularly. Move a date in maebe or add a new post, and your calendar catches up by itself – you don't have to import anything again. Each event includes the caption and a link to the post in maebe.
Note: The calendar link goes one way. You see your maebe dates in your calendar, but changes in the calendar app don't flow back to maebe. Planning still happens in maebe.
Where to find your calendar links
Open your team and choose Calendar feeds. At the top you see how many calendar links are in use in this team and what a subscription looks like in your calendar. Below that, each calendar link has its own card. How many calendar links you have per team depends on your plan.
Creating a calendar link
- Click New calendar link (in the bar at the bottom or on the tile next to your cards).
- Give the calendar a name – that's what it will be called in your calendar app.
- Choose the projects: All projects (new projects are added automatically) or Specific projects that you pick one by one.
- Choose platforms if you like. If you don't pick any, all platforms show up in the calendar.
- Decide what the calendar should show: Approved only – ideal for clients – or All scheduled, including open posts.
- Pick a reminder (none, 10, 15 or 30 minutes, 1 or 2 hours, or 1 day before) and check the time zone.
- Click Create link.
On the right of the window, a sample week shows how your choices play out.
Subscribing in your calendar
Each card has the link with Copy and three buttons: Apple, Google and Outlook. Clicking one opens a short guide with the link ready to copy:
- Apple Calendar: On iPhone or iPad go to Settings → Apps → Calendar → Calendar Accounts → Add Account → Other → Add Subscribed Calendar, paste the link, tap Next and Save. On a Mac use Calendar → File → New Calendar Subscription; ideally choose every 15 minutes under “Auto-refresh”.
- Google Calendar: Best done on a computer. Next to Other calendars on the left, click the plus → From URL, paste the link and click Add calendar. Google only picks up changes every few hours.
- Outlook: In the calendar choose Add calendar → Subscribe from web, paste the link, give it a name and click Import.
After that, your scheduled posts show up as events. Depending on the app, it can take a moment for changes to arrive – calendar subscriptions don't update every second, but at intervals.
Pausing, editing, deleting
- Pause: Use the switch at the bottom of the card to set a calendar link to Paused. The subscription stays in your calendar app but shows no events until you switch it back on. While the link is active, you also see there when a calendar app last fetched it.
- Edit: Via “…” → Edit you change name, projects, platforms, content, reminder and time zone. The link stays the same.
- Create new link: Via “…” → Create new link you get a new address. The old one stops working immediately; all settings stay. Afterwards, add the new link to your calendar.
- Delete: Via “…” → Delete calendar link. The link stops working afterwards.
Calendar links always belong to the person who created them. As an approver you can keep using your existing calendar links, but you can't create new ones or change them.
Tip: Treat the calendar link like a password. Anyone who has it can see your scheduled dates – so only share it with people who are allowed to. If it ends up in the wrong hands, just create a new link.